Important policies
Data held on our grants management system is used for the following purposes: statistical reporting, assessing applications, accounting purposes and for contacting you.
The details of your application may become public information and for the purposes of the Freedom of Information (Scotland) Act 2002 is potentially accessible by the public at large. However, your personal details will be held within our grants management system and our paper files, and accessed only by our staff, appointed auditors and individuals or organisations who may help us assess or monitor grants.
You have a right under the Data Protection Act 1998 to access the data held on you by the Scottish Arts Council. You can do so by completing a Subject Access Request form. We view your signature on your application form as acceptance of the use of your data as outlined above.
Please note: if you deliberately give any false or misleading information, we will withdraw your application or, if a grant has already been awarded, ask you to pay back any money we have given you. This will also have implications for any future applications you may submit.
For the purposes of the Freedom of Information (Scotland) Act 2002 we are a Scottish Public Authority and any information held by us (which will include your application) is therefore potentially accessible by anyone making a Freedom of Information request.
Information supplied by you will be held in manual files. It will then be summarised and details transferred to a computer-based grants management system. Reports from the information you supply within your application and from comments made on your application by external assessors and staff members are likely to be held on both manual and computer-based systems. The information you supply will be made available to those assessing any other grant applications you make.
Meetings to consider your grant application may be held where members of the public and media might be present. Your application, supporting material and reports written by Scottish Arts Council officers and independent assessors could be discussed at such an open meeting.
By submitting your application you waive any right to raise any type of legal proceedings against the Scottish Arts Council as a consequence of, or in contemplation of, any disclosure of the contents of your application in response to an information request made under the Freedom of Information (Scotland) Act 2002.
Disclosure
The Scottish Arts Council considers that the following information will be disclosed from your funding application should a Freedom of Information request be received:
• your name
• the amount of funding requested
• your 25 word project description
If more detailed information is requested, we will consider this request under the Freedom of Information (Scotland) Act 2002 and apply the Act's exemptions and the public interest test appropriately. In the case that more details from your funding application is to be disclosed we will contact you and advise you of this.
Read the Guide to Freedom of Information which provides useful details of what the Freedom of Information Act will mean to you. It also explains how to access information.
The Scottish Arts Council's Publication Scheme details what information we hold under Freedom of Information and includes the format of the information and whether there is a payment required. |